ExpressIFTA Blog

Thursday, January 16, 2020

How to generate your IFTA report with ExpressIFTA

Do you struggle to make IFTA calculations on your own? We have the easiest solution to all your problems.

With ExpressIFTA, generating your IFTA report for filing has never been easier or more accurate.

In just a few simple steps, ExpressIFTA will take your raw IFTA information and turn it into an easy-to-read report that you can use to file IFTA.

ExpressIFTA does all the complex calculations for you and will even check for errors in your data.

Learn how to generate your report with ExpressIFTA by following these step-by-step instructions.

Login to ExpressIFTA

1. Go to Register for an account. You can also use your login credentials if you have already registered there.

Using ExpressIFTA for IFTA reporting

2. Click “GET STARTED”.

Using ExpressIFTA for IFTA reporting

Set up your personal/business details

1. Enter all your business information. Required info will be marked with a red asterisk. Click the orange “NEXT” button at the bottom of the page.

Using ExpressIFTA for IFTA reporting

2. Select your base jurisdiction and enter your IFTA account number. Click “NEXT”.

Using ExpressIFTA for IFTA reporting

3. Enter your preferred settings. Click “NEXT”.

Using ExpressIFTA for IFTA reporting

4. Add the truck or trucks you want to generate IFTA reports for. You can do this manually or via bulk upload. Click “Save” when you are done. Click “NEXT” at the bottom of the page.

Using ExpressIFTA for IFTA reporting

5. Add your driver or drivers by click “+Add First Driver”.

Using ExpressIFTA for IFTA reporting

6. Enter driver information. Click “Save”.

Using ExpressIFTA for IFTA reporting

7. Now, return to the Dashboard by clicking the orange “GO TO DASHBOARD” button.

Using ExpressIFTA for IFTA reporting

Enter IFTA information

1. In this example, we will click the “+Add Mileage” button adjacent to the 4th Quarter section.

Using ExpressIFTA for IFTA reporting

2. You will see all the trucks that you have added here. Click on the orange “QE+” button on the truck you want to generate a report for. On this screen, you can enter all mileage information for each truck. To change trucks just click the blue “Change” button. You can also add a new truck from this screen.

Using ExpressIFTA for IFTA reporting

3. Scroll down. You will see fields where you can begin manually entering in IFTA information. If you have your total mileage and fuel purchases you can enter the data as totals by switching from Odometer to Distance. You can also upload information for less data entry using the “Upload Quick Entries/GPS Data” button.

Using ExpressIFTA for IFTA reporting

4. Once you have finished entering information, click “CONTINUE” at the bottom of the page.

Generate your IFTA report

1. Once you are ready to generate your report, click “Create IFTA Report for 4th Quarter (Oct-Dec 2019)”.

Using ExpressIFTA for IFTA reporting

2. Check this information and click “NEXT”.

Using ExpressIFTA for IFTA reporting

3. Add additional information here if necessary. Click “SAVE & CONTINUE”.

Using ExpressIFTA for IFTA reporting

4. Check this information and click “SAVE & CONTINUE”.

Using ExpressIFTA for IFTA reporting

5. Check this information and click “NEXT”.

Using ExpressIFTA for IFTA reporting

6. Have ExpressIFTA check for common errors in your reporting. We recommend leaving all boxes checked for the most accurate reporting. Click “RUN DIAGNOSIS”.

Using ExpressIFTA for IFTA reporting

7. If ExpressIFTA finds no errors in your report, you should see this screen. Click “NEXT”.

Using ExpressIFTA for IFTA reporting

8. Here you will see the price for generating your report on ExpressIFTA. WE DO NOT PAY YOUR IFTA TAX FOR YOU. Click “NEXT”.

Using ExpressIFTA for IFTA reporting

Pay for and print your report

1. Enter your credit card information to pay for your report. Click “Process’. You will able to view and print your report for IFTA filing with your base jurisdiction.

Using ExpressIFTA for IFTA reporting

Generate your IFTA report today!

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Friday, January 10, 2020

How To Understand All Of The 2020 IFTA Exemptions

Trucker in field trying to calculate IFTA taxable miles exemptions
Calculating IFTA taxable miles can be extremely confusing. There are a ton of rules and exemptions to understand for accurate calculations.

And because IFTA is an agreement between independently operating jurisdictions, there are tons of differences in the way exemptions are handled between those IFTA jurisdictions.

Here’s an overview of how to understand 2020 IFTA exemptions.

States with IFTA exemptions

First of all, let’s cover the IFTA jurisdictions with some form of IFTA exemptions:
  • Alabama
  • Arizona
  • British Columbia
  • Colorado
  • Connecticut
  • Florida
  • Georgia
  • Illinois
  • Indiana
  • Kansas
  • Kentucky
  • Maine
  • Manitoba
  • Maryland
  • Massachusetts
  • Michigan
  • Minnesota
  • Mississippi
  • Nebraska
  • Nevada
  • New Hampshire
  • New Jersey
  • New York
  • North Carolina
  • Nova Scotia
  • Ohio
  • Ontario
  • Pennsylvania
  • Saskatchewan
  • New Brunswick
  • South Carolina
  • Tennessee
  • Utah
  • Vermont
  • Virginia
  • Washington
  • West Virginia
  • Wisconsin
Each of these jurisdictions has different IFTA exemptions for different situations that they define in different ways.

We don’t have enough time to cover each and every jurisdiction’s IFTA exemptions, but you can see the full breakdown here.

Now let’s cover the different kinds of possible IFTA exemptions.

Distance IFTA exemptions

Categories of IFTA distance exemptions:
  • Off-highway
  • Forest roads
  • Agriculture roads
  • Private roads
  • Federal property
  • Turn-pike miles
  • Trip permit
Each IFTA jurisdiction has different methods for defining these IFTA taxable mile exemptions. Check out the full breakdown here.

Fuel IFTA exemptions

Categories of IFTA fuel exemptions:
  • Off-Road Diesel
  • Temporary permits
  • Offloading idle time
  • Indian reservation fuel
  • Farmers
  • Gasoline
  • Gasohol
  • E-85
  • M-85
  • A-55
  • Biodiesel
Each jurisdiction has different methods of defining these categories and requiring members to file claims. For a full breakdown of each jurisdiction go here.

Vehicle IFTA exemptions

Categories of IFTA vehicle exemptions:
  • Government-owned vehicles
  • Political subdivisions
  • School buses
  • Buses
  • Special mobile equipment
  • Farm plated vehicles
  • Temporary permit vehicles
  • Recreational vehicles
  • Dealer registration plates
  • Non-highway vehicles
  • Tow trucks
  • Other
IFTA exemptions for vehicles often only apply to government-owned and operated trucks and buses. Sometimes, however, vehicle exemptions are applied to farm plated vehicles or recreational vehicles, so it’s worth checking out your jurisdiction’s individual rules here.

Skip the headache and generate a report with ExpressIFTA

It is seriously confusing to calculate IFTA taxable miles on your own. Skip the research and let the experts here at ExpressIFTA handle the calculations for you. Our software is constantly updated with the latest IFTA information. Generate your IFTA report with ExpressIFTA today!

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Thursday, January 2, 2020

Save Time With a Better Trucking Business Software This Year

Trucker using TruckLogics trucking business software
It’s a new year, which means new opportunities -- and new challenges. When you’re running a small trucking business, time is something you never have enough of.

You have to deal with employee payroll, taxes, registration, deadlines, trucking dispatch, clients, invoicing, maintenance, and so much more.

Thankfully, we have a solution to help you save time and money in 2020. 

With TruckLogics trucking business software, you can easily handle dispatching, expenses, invoicing, maintenance, and more from anywhere 2020 takes you.

Invoicing and dispatching

With TruckLogics trucking business software, dispatching loads to drivers takes less than a minute. Simply select the load you want to dispatch, add a driver and a truck and you’re done. 

You can even create trucking dispatches from the TruckLogics mobile app.

Then, when the dispatch has been completed, TruckLogics will create a prefilled, professional-looking invoice with the click of a button. You can print, fax, or email the invoice for your customer, broker, or factoring company. Invoicing and dispatching have never been easier.

Load tracking and automated check calls

When you and your drivers use the TruckLogics mobile app, you can see their location and their pre-planned route in real-time. This gives you as a small trucking business owner unparalleled visibility into your business.

The TruckLogics mobile app also offers location-based, automated check calls. TruckLogics will automatically send your update your client updates when your driver starts out and arrives. This can cut down on a significant amount of unnecessary back and forth with your clients.

Trucks in a line using TruckLogics trucking payroll software

Expense reporting and trucking payroll

TruckLogics trucking business software also offers trucking payroll features, so you can keep track of everything in one place. You can manually enter trucking payroll settlements, or have TruckLogics notate settlements weekly, biweekly, or monthly.

TruckLogics also lets your drivers report expenses from the road. With the mobile app, your drivers can record fuel-ups and other expenses right from their phones. This can save you lots of unnecessary data entry.

Try TruckLogics

Don’t just take our word for it, take TruckLogics for a test drive! Get a 15-day free trial today and see just how much time TruckLogics trucking business software can save you!

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Thursday, December 19, 2019

3 Things You Need to Know About The IFTA License Renewal Deadline

Trucker at truck stop renewing his ifta license for 2020
It’s time to renew your IFTA license for 2020! The deadline to file for IFTA license renewal is December 31st.

You need to have an updated IFTA license in your cab and stickers on your truck in order to be compliant going into the new year.

What you need to know about IFTA license renewal

1. Your IFTA jurisdiction should have already sent out IFTA renewal packets to you.

In some jurisdictions, this packet will come physically in the mail, and in other jurisdictions, the packet will come to your email.

In either case, you should be able to apply for IFTA renewal online. If you have not received an IFTA renewal packet from your jurisdiction, it is still your responsibility to file for renewal by December 31st.

2. All of your quarterly IFTA taxes for 2019 need to be filed before you can be eligible for IFTA license renewal. This is a good reason to get ahead of the curve on filing for this quarter.

For quarterly IFTA taxes, ExpressIFTA is the easiest e-filing solution. We do all the hard work and calculations for you. Give us a try today!

3. Some states have a grace period for displaying your new IFTA decals. However, you still need to able to show proof that you have filed for IFTA license renewal by the December 31st deadline.

Trucker on bridge renewing his ifta license for 2020

How to make IFTA easier in 2020

If you’re looking for an easier solution for IFTA record-keeping and filing, look no further than TruckLogics.

With TruckLogics you can update and notate mileage, fuel expenses, and generate pre-calculated IFTA reports with ease. There's even a mobile app so you can keep track of everything from the road.

Get a 15-day free trial today! There’s no obligation and no credit card information required.

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Wednesday, December 11, 2019

How to Prepare for an IFTA Audit

Truck preparing for ifta audit reporting
Worried about being selected for an IFTA audit? Well since you could be randomly selected for an audit at any time, it’s something you ought to be prepared for.

Here’s everything you need to know about how to prepare for an IFTA audit.

How the IFTA audit process works

You will be notified by your base jurisdiction in advance about an IFTA audit. 

At some point in the following 30 days, an auditor will contact you. They will request a lot of information about your organization and all of your IFTA records.

Then, they will have an in-person visit to examine your organization. This is a fairly comprehensive process that might include examinations of your record-keeping process, individual truck odometers, and more.

Finally, the auditor will compile all this information and notify you of what fees or penalties, if any, that you owe.

IFTA auditors don’t want to fine you

It’s important to remember that IFTA auditors aren’t trying to be malicious. They don’t want to hit you with penalties, though it might feel like it.

Each jurisdiction participating in IFTA agrees that it will audit 3% of its members every year. Most companies are selected at random, as each jurisdiction must meet their quota. Unfortunately, this means there’s nothing you can really do to avoid being audited.

What you can do, however, is prepare yourself for audits.

What IFTA auditors are looking for

Auditors really just want to see that you have a comprehensive, accurate system for recording mileage and fuel purchases -- and that you’ve reported accurately.

This means having a shoebox full of receipts isn’t going to good look for you.

You need accurate, readily-accessible mileage records, fuel purchase information, and odometer readings to make the reporting process as painless as possible. 

Truck preparing for ifta audit reporting

What to do before ever being audited

Establish a simple, accurate, and repeatable system for recording IFTA information. 

This might involve something like using a trucking management software (TMS) to record all of your mileage, fuel receipts, and odometer readings in one place.

TruckLogics can do all of that for you. 

For every dispatch you assign (or are assigned), TruckLogics will help you by calculating the mileage, letting you record odometer readings, and notate fuel purchases with attached documentation. At the end of every quarter, TruckLogics will also generate an IFTA report that you can use to file.

In addition to using a TMS, you should also occasionally audit your own information just to make sure it’s accurate. 

This will help you address any inaccuracies as they arise, and address the source of those problems. Not only could this help you during an IFTA audit, but it could also help save you money on your quarterly taxes.

Always file on time

If you file your IFTA returns late, this will be an immediate red flag to an auditor. It will show that you haven’t been responsible with your time.

Also, remember to keep IFTA reporting records on file for at least four years. That’s as far back as auditors can typically go in your timeline.

Use TruckLogics TMS

TruckLogics can streamline all parts of your trucking operation, especially IFTA reporting. Get a free 15-day trial so you can see just how much they’ll help you! There’s no obligation and no credit card info required.

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Wednesday, December 4, 2019

How to Handle Reefer Fuel on the Quarterly IFTA Tax

Reefer units for IFTA requirements
IFTA reporting can be awfully complicated (you’ll know this if you have ever tried to manually calculate payments due).

Just trying to work out taxable vs. nontaxable miles and exemptions is enough to make any head spin.

But let’s take a moment to consider another potential pitfall in IFTA requirements. Have you ever wondered if you are supposed to report reefer fuel on IFTA?

Reefer fuel and IFTA reporting

Let’s cut right to the chase: you do not include reefer fuel when filing your IFTA return. We repeat, do not include reefer fuel!

Since reefer fuel does not power your vehicle, it should not be considered as a part of your IFTA reporting. In fact, you really ought to pump your reefer fuel separately from your truck fuel, so there is no confusion about which fuel went where. This is important for several reasons.

Why you should accurately report reefer fuel

If your reefer and truck fuel purchases are not on separate receipts at the end of the quarter, it can be hard to remember what fuel went where. If you end up accidentally adding reefer fuel into your IFTA calculations, your final MPG number will be lower and you will end up spending paying more in taxes.

Further, if the authorities notice that you have been combining reefer and truck fuel in your calculations, you can be penalized and incur interest during IFTA audits.

But perhaps the most compelling incentive is the tax refund at the end of the year. That’s right. If you report the total amount of reefer fuel you purchased during the tax year, the IRS will refund you the amount of tax paid on that fuel.

You can even claim a back credit for the last 3 years (if you have accurate records of your reefer fuel purchases anyway). You should contact your base IFTA reporting jurisdiction for more information.

Trucks with reefer units ready for IFTA requirements

Quarterly IFTA Deadline

The quarterly IFTA reporting deadline for October-December 2019 is coming up on January 31, 2020.

Let us do the hard work of figuring out IFTA requirements for you! When you e-file with Express IFTA, we will do all the complicated calculations for you. Just enter mileage and fuel consumption and we do the rest.

Give Express IFTA a try today!

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Wednesday, November 27, 2019

A Big Thank You To American Truckers

An American trucker driving for thanksgiving
This Thanksgiving, Express IFTA wants to offer a huge thank you to truckers. As Americans, we are entirely dependent on your tireless work for our way of life.

Without you, we wouldn’t have food to eat. Without you, our society would fall apart. Without you, we couldn’t even have Thanksgiving gatherings.

Thank you for carrying the American dream on your backs.

America Without Truckers

If you didn’t already know, the American economy depends almost entirely on truckers. According to the American Trucking Association, America’s 3.5 million truckers haul 10.5 billion tons of freight annually or something like 71% of all freight.

That’s equivalent to $700.4 billion in freight moved every day, according to Pride Transport. That means if truckers quit working, not only would billions in business transactions disappear but so would basically all our supplies.

It’s hard to imagine America running as efficiently as it does without truckers working hard every day.

If you still don’t believe us, check out this sobering infographic from Freightwaves:

American truckers stats if they disappeared

Thank You, Truckers

Thank you truckers! We appreciate everything you do!

We hope you have some time to spend with your loved ones this Thanksgiving.

If you need anything from Express IFTA, be sure to let us know. We’re always here to help!

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Wednesday, November 20, 2019

Can't Afford Your IFTA Payment? What You Need to Do

Gas sign for truckers late for ifta filing
Still haven’t been able to afford your IFTA payments?

We get it. IFTA payments are expensive -- especially if they put you in the red.

Unfortunately, you don’t have many options. IFTA compliance is mandatory and very strict. Failure to keep up with filing payments can land you in some pretty hot water. 

What happens if you fail to pay IFTA

If you haven’t filed for the 3rd quarter yet, you’re going to be looking at a fee of $50 or 10% of the tax you owe, whichever is greater. Then for every additional month you’re late, that amount will increase by .4167%.

Unless you live in Nevada, where penalties are much steeper. The first-month fee is $50 plus 10% of the taxes due. Things get even more interesting after that.

Nevada charges .4167% of the tax due every month as well as an administrative late fee of $100 the first time, $500 the second time, $1000 the third time, $1500 the fourth time, $2000 the fifth time, and $2500 for every time after that.

If you needed any more incentive to pay on time, your base jurisdiction can also suspend or even revoke your license if you fail to file for IFTA.

What to do if you can't pay IFTA

Basically, you have only one option if you want to stay afloat -- pay your IFTA tax.

But how?

Consider using either a credit card or get a loan to spread out your IFTA payment. Chances are you could afford smaller incremental payments. Be sure to look into low-interest options.

Unfortunately, that’s about all you can do if you want to keep trucking.

Trucker late for ifta filing payments

One last thing

Here at Express IFTA, we can help you calculate your IFTA tax. Just enter your mileage and fuel consumption information and we will generate an accurate report that you can use to file IFTA.

That way you can be sure you’re not overpaying or underpaying IFTA.

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